Deliver work that's still there years later

The delivery experience problem

Photographers and videographers face a unique mix of issues no generic file tool handles well:

• Files are huge. RAW images, 4K video, multi-camera projects. Email is out. Most "general" tools wilt.
• Multiple delivery stages. Initial proofs, client selects, edited finals, final exports in multiple formats. Each stage has its own moment.
• Clients return - much later. A bride emails three years after the wedding asking for the album files. A brand asks for the raw footage from a campaign two years ago. Where did you put it? More importantly: where did they put it?
• WeTransfer expires. The most common workaround. Seven days later the link is dead. The client forgot to download. You re-upload. Annoying once. Soul-crushing across years.
• Brand impression matters. Photography and video are visual businesses. Your delivery experience is part of the brand. A messy Drive link cheapens beautiful work.

What you need is a delivery surface that respects the file size, the workflow stages, and the years of relationship that follow. For the full picture on what a client portal is and how to evaluate one, see our client portal guide.

Why photographers and videographers love it

Files don't expire

No archive to dig through, no expiration date to track. A couple gets married, doesn't think about the gallery for a decade, and the link they were handed at delivery still works exactly the same.

Big files, no anxiety

The Studio plan handles files up to 5 GB each (up to 5 GB with a Storage addon on any paid plan) - plenty for full-resolution images and edited masters. Very large multi-cam or RAW video files may still need to be delivered separately. Every gallery is encrypted per client at rest - see our security setup for how.

One portal per shoot (or per client)

For wedding photographers: one portal per couple. For commercial: one portal per client, with shoots organized over time. Clients find their files immediately.

A delivery experience worth the work

Beautiful and calm. Your gallery, contracts, raw selects, edited finals, per-file comment history - all framed in a way that respects the work.

Stops the "can you resend?" cycle

It's the email every photographer dreads a year later: someone lost the download and needs it again. There's nothing to dig up or re-export - the portal they had at delivery still has everything.

Easy to send proofs and selects

Drop proofs into the portal. Send a message. Client selects favorites in their own time. You finalize the edits. Drop the finals into the same portal. Done.

Common photo & video use cases

Wedding photographers & videographers

The big one. Every couple gets a portal. Engagement shoot, wedding day proofs, edited gallery, final film, album proofs. They come back at anniversaries. The portal is still there.

Commercial & brand photographers

Each brand client has their own portal. Shoot briefs, mood boards, final selects, edited deliverables, alternative crops. New shoot? Same portal - they always know where to look.

Real estate photographers

Per-property portals (or per-agent, with all listings inside). Listing photos, twilight shots, drone, video walkthroughs. Agents need rapid access - not "where did I save that link?"

Family & portrait photographers

Each session gets a portal. Sneak peeks, full gallery, print-resolution downloads, prints/album proofs. Families return for milestones.

Event & corporate photographers

Per-event portals. Quick delivery for press teams, full gallery for archives, social-ready crops. Big events, lots of files.

Video editors & production studios

Drafts, revisions, color-graded final, export variants (square, vertical, captioned). Heavy file sizes. Long projects.

Drone operators

Mission deliverables, raw footage, edited cuts, processed photogrammetry outputs. Often required for years afterward (insurance, legal, planning).

How it fits the workflow

You shoot, edit, and deliver however you already do.

• Shoot in your gear, edit in Lightroom / Capture One / DaVinci / Premiere - wherever you live.
• Use Cloudspot, Pic-Time, ShootProof for online proof galleries if you already do - Droplana isn't trying to replace dedicated proofing platforms.
• Use Pixieset / SmugMug / Squarespace for your public portfolio - different problem.

Droplana is the client communication and final delivery layer. The place where:

• Contracts and intake docs live before the shoot.
• Shot lists, schedules, and mood boards get shared.
• Sneak peeks land while editing finishes.
• Final delivery files persist permanently.
• Years later, the client returns to the same link.

You can run your entire client communication out of Droplana, and keep a proofing platform alongside it for galleries if you use one - your call.

Quick FAQ

Can clients download full-resolution files? Yes - they download directly from their portal.

Is there a gallery/proofing view? Droplana gives you a clean file portal with per-file comments and approval, which covers selects, revisions, and final delivery. It is not a dedicated proofing gallery, so if you rely on a proofing platform for the visual selection stage, keep using it and run everything else around the engagement - contracts, invoices, delivery, and the permanent client link - in Droplana.

What about really large video files? The Studio plan handles files up to 5 GB each. For larger raw video exports, deliver those separately and keep the rest of the engagement - proofs, contracts, final cuts - in Droplana. Files don't expire.

Can I keep using WeTransfer for one-off sends? Sure. Most photographers stop using it for clients once they have Droplana, but it's still fine for one-off sends to a vendor or printer.

Will my clients still have access years later? Yes - the portal stays alive as long as your account does. They use the same link they always used.

What about contracts and invoicing? Use your existing tools (HoneyBook, Studio Ninja, Iris Works, etc.) or your contract template + Stripe/PayPal. Droplana doesn't try to replace those - and that's the point.

Check our simple pricing (or start free)

Storage levels and team seats scale with your plan.
Security, per-client encryption, isolation, in-browser PDF signing, and data export are the same on every plan.
No per-client fees. Tax calculated by Creem at checkout.

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