Your clients want updates. Stop texting photos.
Every job has the same moment: the homeowner asks how it's going, you scroll through your camera roll for a recent photo, you text it, they can't find it a week later and ask again. Droplana gives every client their own private link. Upload photos, documents, and updates there. They open it any time and see everything — without calling you.
All job photos in one place
Upload progress photos to the client's portal instead of texting them. They are always there — no scrolling through chat history to find last Tuesday's update.
Clients see the job without calling
The homeowner checks the portal when they want an update. The photos are there. You do not get interrupted on site.
Written sign-off on completed work
Upload completion photos and mark them for client approval. They click approve. You have a timestamped record — not just a text saying "looks good."
Share estimates and documents cleanly
PDF quotes, warranty documents, contracts — upload them once to the client's portal. They review and sign off there. No attachments lost in email.
No app, no account for your client
They open a link in their browser. That is it. No WeTransfer sign-up, no Dropbox account, no app installation.
The problem with texting job photos
Every contractor knows this pattern:
You are on site. The homeowner texts asking how the bathroom is coming along. You take a quick photo and send it. Then they ask for another one from a different angle. Next week they want to see a comparison with the before. You search your camera roll going back two weeks for the "before" photo you took at the start.
Now imagine this across five active jobs simultaneously.
Photos scattered across WhatsApp, iMessage, and email cannot be organised, cannot be shared professionally, and disappear into the recipient's camera roll. When the job is done and the client claims something was not completed as agreed — you have no clean record.
A client portal fixes this not by adding complexity, but by giving every job one place. Before photos, progress photos, completion photos, the estimate, the warranty — all in one portal, tied to that specific client.
How contractors use Droplana
Before the job starts
Send the client their portal link when you confirm the booking. Ask them to upload photos of the existing space — before shots, any relevant documentation, access instructions. Everything arrives in one place instead of scattered over email.
Share the quote or estimate as a PDF. Mark it for approval. The client approves it in the portal. You have a clear record of what was agreed.
During the job
Upload progress photos to the portal as the job progresses. The client sees the latest update whenever they check — without texting you. If they have questions, they leave a comment on a specific photo. You reply there. The thread stays attached to the work.
At completion
Upload the final completion photos. Mark them as awaiting approval. The client reviews, confirms the work is done as expected, and approves. You have written sign-off — not a text message from their personal phone.
Share warranty documents, maintenance instructions, or anything else the client needs to hold onto.
Common contractor use cases
Renovation and remodelling
Before demolition photos, structural work in progress, finishes, completion walk-through. Clients who are not on site every day — especially remote owners — can follow the project without calling.
Tilers, flooring, and painters
Before and after comparisons. Multiple rooms at different stages. Clients see the progression. Colour selection sign-off before materials are ordered.
Plumbers and electricians
Share photos of the problem found, the work in progress, and the completed fix. Upload compliance certificates or warranty documents. Clients have a record without digging through their inbox.
Landscaping and garden design
Design plans, progress photos, planting lists, completion shots. Before and after comparisons that clients can share with anyone asking about their garden.
HVAC and maintenance
Inspection photos, fault documentation, work completed photos, service reports. Every client has a portal that accumulates their service history over time.
Roofers and cladding
Aerial or drone photos of existing roof condition, work in progress, final inspection. Clients who cannot see the roof themselves can follow the whole job.
Why written sign-off matters
A text message saying "great, thanks!" is not documentation. Three months later, when a client claims a particular element was never completed, you need something better than a chat log.
A client clicking approve on a specific photo in their portal — with a timestamp — is a clear record. It does not replace a formal contract, but it adds a layer of transparency that protects you in most disputes.
Check our simple pricing (or start free)
Free
€0
- 1 client
- 5 GB storage
- 100 MB max file size
- Max 1 year file retention
- No team members
- Custom slug with random suffix
Pro
€10/mo+ tax
- Unlimited clients
- 100 GB storage (extra available with addons)
- 1 GB max file
- Unlimited file retention
- 3 team members included (unlimited with addon)
- Fully custom slug
Need more? Add the Storage addon (€25/mo stackable) or Team addon (€20/mo).
Security, encryption, isolation, and data export are the same on every plan.
No per-client fees. Tax calculated by Creem at checkout.
See how others use Droplana
Accounting
Give each accounting client their own private portal. EU-hosted in Germany, DPA available. Tax returns, source documents, year-end packages — collected and delivered cleanly, without email chaos.
Coaches
Session notes, worksheets, recordings — one private portal per coaching client. No accounts, no scattered emails. Just organized work, easy to find.
Designers
Your work deserves better than a Drive folder and a Slack thread. Give every client a clean portal for files, revisions, and feedback.
Photographers
Stop sending WeTransfer links that expire in 7 days. Give every client a permanent portal for proofs, edits, and final files. No accounts required.