Stop running client work out of your inbox

Q: Does Droplana replace email entirely?

No. Email is still great for quick replies, scheduling, and first contact. Droplana is for the actual work part — files, deliverables, briefs, and ongoing project messages. Most users keep using email and move into Droplana once a client engagement is real.

Q: Do clients need an account to access Droplana?

No. Clients open one link. No sign-up, no password, no app to install.

Q: What happens to large files that won't send over email?

Upload them to the client's portal. No size limit headaches, no WeTransfer links that expire in 7 days. The file stays there until you archive the portal.

Email is great for a quick 'thanks!' — and terrible for everything else. Attachments get lost. Threads fork into chaos. The latest version is somewhere in a 47-message chain. Droplana gives you one link per client where everything actually lives.

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Feature	Droplana	Email
Setup time	Seconds — create a client, share a link	None, but chaos grows over time
File sharing	Persistent, organised per client	Attachments buried in threads, size limits
Per-file comments	Attached to each file, always in context	Back-and-forth buried across threads
Client experience	One link, no account needed	Reply-all confusion, lost forwards
Cost	Free to start	Free, but your time is not

The real cost of doing client work in email

You probably don't think of email as a tool. It's just… there. But every freelancer, agency, and consultant who's ever sent a deliverable knows the small daily friction:

"Did you get my last message?"
"Sorry — resending the file, the link expired."
"Use the V3-FINAL-final.pdf, ignore V2."
"Can you forward me that PDF you sent in March?"
A 12 MB attachment that bounced and you didn't notice for two days.

Each one is small. Together, they're hours a week — and they make you look less professional than you are.

Side-by-side comparison

	Email	Droplana
One place per client	❌ Threads scatter across folders	✅ One portal, one link
File versioning	❌ V1, V2, V3-final-FINAL	✅ Latest is always on top
File size limits	❌ 25 MB and prayers	✅ Generous limits, no bouncing
Search	⚠️ Depends on the client's inbox skills	✅ Everything organized by client
Client experience	⚠️ "Which email had the brief?"	✅ One link, no hunting
No client account needed	✅	✅
Looks professional	⚠️ Like everyone else	✅ Branded space for your work
Audit trail	❌ Buried in threads	✅ Clear history

When Droplana wins (real scenarios)

Sending the third revision

Email: "Attached is V3. Ignore V2 — that one had the wrong logo. Also please use the file from yesterday's email for the copy." Droplana: You upload the new version. Your client opens the same link they've been using. The current file is right there.

Onboarding a new client

Email: A welcome message, a separate email with the contract, another with the questionnaire, another with the Stripe link. Four threads before you start. Droplana: One link. Welcome note, contract, questionnaire, payment info — all in one place.

Months later, they need that thing again

Email: "Hey, can you resend that final logo file? I think it was around April?" You go digging. Droplana: They open the same link they've always used. The file is still there.

A 200 MB video deliverable

Email: Bounces. You upload to WeTransfer. The link expires in 7 days. They miss it. Droplana: Upload, share link, no expiry.

When email is still fine

We'll be honest. You don't need Droplana for everything.

Email is still great for: quick replies, scheduling, casual updates, talking to people who aren't clients, and keeping a paper trail of formal communication.

Droplana is for the actual work part of your client relationship — files, deliverables, briefs, and per-file feedback. The stuff you're sick of digging through your inbox to find.

Most of our users keep using email for the first contact and move into Droplana once a client is real. For a practical framework on when to make the switch, see when to upgrade from email to a client portal.

How it works (3 steps)

Add a client. Takes 10 seconds. They get their own isolated portal.
Upload files, add per-file comments. From your dashboard. As many as you want.
Send one link. Your client opens it. No account. No setup. No confusion.

Check our simple pricing (or start free)

Free

€0

1 client
5 GB storage
100 MB max file size
Max 1 year file retention
No team members
Custom slug with random suffix

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Pro

€10/mo+ tax

Unlimited clients
100 GB storage
1 GB max file
Unlimited file retention
3 team members included
Fully custom slug

Start with Pro

Need more? Add the Team addon (€20/mo) or Storage addon (€25/mo). Add or remove any time.
No per-client fees.
Security, encryption, isolation, and data export are the same on every plan.
Tax calculated by Creem at checkout.

Check who are we building Droplana for

Agencies

Every client gets their own private portal. No shared drives, no Slack chaos. Droplana scales with your agency.